Minutes of the 21st AGM  held at The Royal Plymouth Corinthian Yacht Club on November 16th, 2013

Present: representatives of the following boats:  Matui, Windwhistle, Duchess, Poppin, Summertime, Balladeer,  Khadine, Gancia Girl, Shara of York, Balu

Apologies: Schonbrunn, Svalen, Variety, Vivacious, Shara of York, Flute, Balladier, Blavinge, Noontide, Happy Hour, Shebeen

Minutes of the 20th AGM were circulated and proposed by Martin Jones and seconded by Chris Tyrrell.

Matters Arising: none

Report by Secretary and Treasurer: The accounts showed an overall loss of £591 but this was mostly accounted for by the stock of Ballad Battle Flags.

Thanks were given to Cathy Noakes for her research into and account of the Ballad Association produced in the newsletter.  She urged anyone with any more information to contact her.

A speaker for a Winter Dinner has not been organised.  Suggestions were asked for.

Publicity:  Mick Pindar reported 800 hits on the website this year.  He would check whether the Newsletter was on the site.  It was agreed that it would be appropriate to advertise Ballads for sale on the website and a new area will be created for the details received.

Ken Morgan promises to produce a newsletter in early January and everyone was asked to provide any appropriate material..

Chairman’s report: Mike Luker thanked Royal Fowey Yacht Club, Alan Harris and Neil Andrew for running a very successful Championships.  In particular, Alan for arranging the special berthing on the quay and the photography.  Horrible weather for the Friday sail to Fowey was replaced by pleasant sunny weather for the two days of racing, before the wind returned on the Monday.  The uncharacteristically good weather produced more injuries than normal!  Three boats enjoyed a good Pursuit Race to Mevagissey and a lovely meal ashore. Tamar River Sailing Club hosted a brilliant hog roast evening on the Saturday evening.

Still no linking up of Ballads wishing to cruise in company in the summer.

Election of Officers for 2014: Cathy Noakes and Chris Tyrrell were happy to continue on the Committee, but Janie announced that she would like this to be her last year.  Alan Harris had declared that he would like to stand down (and proposed to sell Balladier) but it was agreed that for the time being we could continue without a replacement.  It was hoped that we could co-opt another Committee member, preferably from Fowey, in the future.

Mike Luker stood down as Chairman and received a vote of thanks and round of applause.  Tim Burne was proposed as his replacement by Janie and seconded by Mike.

It was agreed to keep Subscription Rates at £6 per boat, and £5 for ex-owners.

Arrangements are in place to hold the 2014 Championships at Royal Dart Yacht Club in Dartmouth over the weekend 23rd - 26th May.  Tim Burne has been in contact with the Royal Naval College but they are not offering accommodation or catering, but only rather inconvenient mooring facilities, so he will decline.  Tim, Mike and Janie have visited Royal Dart and plans are progressing.  Victoria Conway is not well, but her husband, Hugh Conway has agreed to be the Race Officer.

The pontoons we like outside Dartmouth Yacht Club are likely to be used by Try Sailing over the Bank Holiday weekend.  However, the Harbour Master thought that he would be able to fit us in on the inside of the big ferry pontoon.

 It was again felt that we should eat the Saturday evening meal at Dartmouth Yacht Club.

 There was a discussion as to whether the Championships should only be open to UK boats and it was agreed that the NOR would be changed to allow only members of the  the UK Ballad Association to enter.  Any passing Ballads could become temporary members.

 It was also agreed that the wording should be altered so that the Race Committee could alter the number of races and arrangements, at their discretion, and with competitors agreement.

 It was also agreed that the wording for the prizes should be amended to say that the four race winners' prizes should be amended to say the highest placed boat not already winning a prize.  If the prizes are engraved they should just show 'Race 1', 'Race 2', etc.

2015 Championships: Mylor Yacht Club have telephoned Janie requesting that they would like to test out their newly learnt Race Officer skills on our Championships.  It was agreed that Janie will write a letter to Royal Cornwall Yacht Club, Mylor and St Mawes.

AOB:  None

Date of future AGM. To be notified.

Janie Smallridge  Hon Sec/Treasurer